Job Description

A prominent private investment firm in Palm Beach is seeking a top-tier Executive Personal Assistant to provide high-level support to the Managing Director. This hybrid role offers a unique opportunity for a polished, proactive professional to thrive in an elite, fast-paced financial environment, working with a small, high-performing team.

Position Overview:

The role is split 80% Executive Assistant / 20% Personal Assistant and requires a candidate who brings absolute discretion, impeccable organizational skills, and a sharp eye for detail. This position supports a Managing Director from a private equity background and will work closely with a tight-knit team, three days per week in-office.

Key Responsibilities:

• Manage an ever-changing, complex executive calendar—business and personal appointments, Zoom meetings, and high-level engagements.
• Coordinate domestic and international travel with precision; prepare comprehensive itineraries and manage last-minute changes with grace.
• Serve as a gatekeeper and liaison, handling all correspondence and calls with professionalism and discretion.
• Handle confidential documents, manage digital filing systems, and support light document prep (e.g., Docusign, CRM, presentations).
• Provide personal support: medical and wellness appointments, errands, home maintenance logistics, and social scheduling.
• Liaise with a remote PA, Executive Housekeeper, and others to ensure seamless coverage and support.
• Maintain and update contact lists, handle expenses, and assist with travel logistics and office supply needs.

Candidate Requirements:

• 5–10 years of experience supporting financial C-suite executives (Private Equity, Venture Capital, Hedge Fund backgrounds only).
• Strong preference for candidates with experience in NY, Boston, or Chicago. Florida-based candidates will be considered with significant relevant background.
• Highly polished, discreet, and professional demeanor; no "jumpy" resumes will be considered.
• Thrives in fast-paced environments with dynamic demands and shifting priorities.
• Technically proficient: Microsoft Office Suite, Zoom, CRM systems, and Docusign.
• Bachelor’s degree preferred.

Please submit your resume to apply!

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