Job Description

Position: Production/Procurement Coordinator

Luxury residential interior design with offices in Chicago and Naples, FL is seeking a Production/Procurement Coordinator. The PC will coordinate all project pricing and ordering to ensure a successful project timeline, including all expediting and freight coordination, for projects around the US.

Key Responsibilities:

· Work with the design team to collaborate and share deadlines and project / construction updates as they relate to timelines and any open items needed by our team.

· Flag any discrepancies or open items and resolve with the design team.

· Issue purchase orders to Vendors.

· Coordinate all acknowledgments, vendors RFIs etc. and chart lead times and delivery dates to coordinate master schedule for all projects promptly flagging for the designers any potential issues or delays.

· Track and flag any items that are 60 days out from shipping so office manager can add to client statements / billing.

· Track all shipments, handling damages / freight claims, coordinating inspections with designers and warehouses etc.

· Synchronize all deliveries, inspections and other project logistics needed to ensure a smooth installation & client reveal.

• Reconcile weekly credit card transactions related to purchase orders and investigate and resolve any payment discrepancies.

· Production and maintenance of client specifications book and schedules for all projects, to include all FF&E as well as any architectural materials, plumbing, hardware, tile, stone tops etc. Presenting a completed book, digitally or physically, to client with all milestones, once the project is complete.

· Attend and manage the installs

· Ability to travel required.

Position is hybrid with occasional travel to office locations and project sites.

Salary & Bonus Details

Job Type: Full-time, salaried

Pay: Dependent upon candidate’s experience and credentials.

Annual Bonus Program

Benefits

·Collaboration and direct interaction with firm’s principal who is a leading interior designer in the luxury residential market

·401(k) plan

Profit Sharing Plan

·Health/dental/vision insurance coverage

·Paid time off

·Several bonus days off

·Fun, friendly, fast paced office with a “no drama” work environment

· Other miscellaneous benefits and perks

Founded in 1994, Frank Ponterio is a full-service design firm with expertise in interior architecture, historic preservation, interior design and product design, and driven by a mission to create unique environments for its clients. Ponterio’s bespoke interior projects have received numerous design awards and garnered attention from the very best publications, including Architectural Digest , Elle Decor , House Beautiful and Traditional Home , among others.

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